HIPAA Privacy Policy
HIPAA Privacy Policy
At Best Design Dental Care, we prioritize transparency and the security of your information just as highly as your clinical care. Protected health information (PHI) about you is maintained as a written and/or electronic record of your contacts or visits for dental and healthcare services with our practice. Specifically, PHI is information about you, including demographic information (i.e., name, address, phone, etc.), that may identify you and relates to your past, present, or future physical or mental health condition and related healthcare services.
Our practice is required to follow specific rules on maintaining the confidentiality of your PHI, using your information, and disclosing or sharing this information with other healthcare professionals involved in your care and treatment. This Notice describes your rights to access and control your PHI. It also describes how we follow applicable rules and use and disclose your PHI to provide your treatment, obtain payment for services you receive, manage our healthcare operations, and for other purposes that are permitted or required by law.
Your Rights Under The Privacy Rule
The following sections detail your rights under the Privacy Rule in reference to your PHI. Please feel free to discuss any questions with our Best Design Dental Care team; we are here to provide clarity.
Right to Receive a Copy of This Notice
You have the right to receive, and we are required to provide you with, a copy of this Notice of Privacy Practices. We are required to follow the terms of this notice. We reserve the right to change the terms of our notice at any time. Upon your request, we will provide you with a revised Notice of Privacy Practices if you call our office and request that a revised copy be sent to you, or ask for one at the time of your next appointment. The Notice will also be posted in a conspicuous location within our practice and on our website.
Right to Authorize Other Uses and Disclosures
You have the right to authorize any use or disclosure of PHI that is not specified within this notice. For example, we would need your written authorization to use or disclose your PHI for marketing purposes or if we intended to sell your PHI. You may revoke an authorization at any time in writing, except to the extent that our practice has already taken an action in reliance on the use or disclosure indicated in the original authorization.
Right to Request Alternative Confidential Communication
You have the right to ask us to contact you about medical or dental matters using an alternative method (i.e., email, telephone), and to a destination (i.e., cell phone number, alternative address) designated by you. You must inform us in writing how you wish to be contacted if it is different from the information we have on file. We will happily accommodate all reasonable requests.
Right to Inspect and Copy Your PHI
You may inspect and obtain a copy of your complete health record. If your health record is maintained electronically, you also have the right to request a copy in electronic format. We have the right to charge a reasonable fee for paper or electronic copies as established by professional, state, or federal guidelines.
Right to Request a Restriction of Your PHI
You may ask us, in writing, not to use or disclose any part of your protected health information for the purposes of treatment, payment, or healthcare operations. If we agree to the requested restriction, we will abide by it, except in emergency circumstances when the information is needed for your immediate care. In certain cases, we may deny your request for a restriction. However, you have the right to request, in writing, that we restrict communication to your health plan regarding a specific treatment or service that you have paid for in full, out-of-pocket. We are not permitted to deny this specific type of requested restriction.
Right to Request an Amendment
You may request an amendment of your PHI for as long as we maintain this information. In certain cases, we may deny your request, but we will provide you with a clear explanation if we do so.
Right to Request a Disclosure Accountability
You may request a listing of disclosures that we have made of your PHI to entities or persons outside of our Best Design Dental Care office.
Right to Receive a Privacy Breach Notice
You have the right to receive written notification if our practice discovers a breach of your unsecured PHI and determines through a risk assessment that notification is required.
How We May Use or Disclose Protected Health Information
The following are examples of how we are permitted to use and disclose your protected health information. These examples describe possible types of uses and disclosures, though the list is not exhaustive.
Treatment
We may use and disclose your PHI to provide, coordinate, or manage your dental care and any related services. This includes the coordination or management of your care with a third party. For example, we may disclose your PHI to a pharmacy to fill your prescriptions, to a dental laboratory fabricating your restorations, or to other specialized Healthcare Providers who may be involved in your comprehensive treatment plan.
Special Notices
We may use or disclose your PHI to contact you to remind you of your appointment. We may contact you by phone, SMS, or email to provide results from exams and to provide information that describes or recommends treatment alternatives regarding your oral health. We may also contact you to provide information about health-related benefits and services offered by our office. You have the right to opt out of such special notices, and instructions for opting out will be provided.
Payment
Your PHI will be used, as needed, to obtain payment for your dental services. This may include activities that your dental insurance plan may undertake before it approves or pays for the comprehensive care we recommend, such as making a determination of eligibility or coverage for insurance benefits.
Healthcare Operations
We may use or disclose your PHI in order to support the business activities of Best Design Dental Care. This includes, but is not limited to, business planning and development, quality assessment and improvement, clinical review, legal services, auditing functions, and patient safety activities.
Health Information Organization
Our practice may elect to use a health information organization to facilitate the secure electronic exchange of information for the purposes of treatment, payment, or healthcare operations.
To Others Involved in Your Healthcare
Unless you object, we may disclose to a member of your family, a relative, a close friend, or any other person you identify, the PHI that directly relates to that person’s involvement in your healthcare. If you are unable to agree or object to such a disclosure, we may disclose such information as necessary if we determine that it is in your best interest based on our professional clinical judgment.
Other Permitted and Required Uses and Disclosures
We are also permitted to use or disclose your PHI without your written authorization for the following purposes: as required by law; for public health activities; health oversight activities; in cases of abuse or neglect; to comply with Food and Drug Administration requirements; research purposes; legal proceedings; law enforcement purposes; coroners; funeral directors; organ donation; criminal activity; military activity; national security; worker’s compensation; and if requested by the Department of Health and Human Services in order to investigate or determine our compliance with the requirements of the Privacy Rule.
Privacy Complaints
You have the right to complain to us, or directly to the Secretary of the Department of Health and Human Services, if you believe your privacy rights have been violated. We value your trust and assure you that we will not retaliate against you for filing a complaint.
If you have questions regarding your privacy rights or wish to file a complaint, please contact our team at:
Best Design Dental Care
- Address: 1905 Bayshore Gardens Pkwy.
- City: Bradenton
- State: FL
- Zip Code: 34207
- Phone: (941) 758-4747
- Email: Drromerobayshoregardens@gmail.com